Corporate trips are an important part of employees’ motivation. They help to keep specialists in the company and attract new personnel, form a team spirit and contribute to team rallying. All this affects business well, so corporate trips should be organized a couple of times a year. Traveling to another city or country is a great option. In such a long trip, the most comfortable and effective environment for communication between employees is formed.
Corporate trips can be of different formats: educational (seminars and trainings), incentive (after performing complex tasks or achieving high goals), commanding (thymbilding) and entertainment (corporate parties and holidays). Each of them is important to organize correctly.
Draw up all the necessary documents for employees
It is important not to forget about tourist visas (if they are needed in the country where you are going) and insurance policies for traveling abroad.
In the case when a small number of people are sent on a trip, then you can arrange visas for them on their own, and if not, seek help to a special agency.
If you decide to entrust this work to one of the employees, it is most convenient to draw up a plan according to which the preparation of documents will take place.
- Intercess your colleagues, perhaps someone already has open visas.
- Contact the embassy or visa center of the right country to find out what documents are needed to draw up visas.
- Determine the period during which the employees will have to prepare the necessary documents (copies and originals of documents confirming the identity, photographs, questionnaires, etc.). If you decide to entrust the filling out the questionnaires to employees, lay the time to amplify and rewrite the time.
- Call the visa center and specify when it is better to come the whole group to hand over the documents. If the company is large, it is better to give this issue a couple of days.
Assign the responsible ones
If many employees are sent on a corporate trip, then you should appoint responsible ones in departments. These people will collect documents for drawing up visas, booking tickets and hotels, and later take care so that everyone will receive the necessary information about the upcoming trip. Thus, you will avoid unnecessary troubles and save the nerve cells, organizing the exit.
And remember that to receive visas, you need to buy tickets and book hotels for everyone. About this next.
Book tickets
You can contact the airline or travel agency, or you can save time and money and use the OneTwotrip for Business service. If an employee engaged in organizing a trip, at least once bought tickets via OneTwotrip or similar services, then he will quickly figure it out with the option for business: the search and reservation process is arranged in the same way.
The search is carried out for 800 airlines, you can also choose railway tickets. There are no commissions, overpayments or hidden payments. The amount that the site shows in the search results is final. And for convenience and control, you can set limits on purchases. A separate plus – the service will immediately form all the necessary documents for accounting.
Pick up the hotel and reserve rooms
Onetwotrip for Business will also cope with this task. The search for numbers goes to 2 million hotels around the world, so you will find a suitable option.
For convenience, you can use the service for groups: in this case, you need to book a minimum of 7 rooms. All passengers will travel at the same price, and special discount tariffs are provided for the group. A request for group accommodation will be sent to all available hotels, and you can choose the most suitable option.
There are several advantages of group reservations. You can pay for such a reservation in parts depending on the reservation dates. The data of someone from the group, if necessary, can be changed after the armor. On the fact of confirming the places you will receive a list with information about all residents: this will simplify the filing of a visa.
By the way, group orders also work for air tickets, in this case you need to buy at least 10 tickets.
Organize transfer to the hotel
It is not necessary to overpay to the tour operator or a special agency: most hotels that take groups of tourists offer a transfer service from the airport.
Think about the program on the spot
A well -organized corporate trip will rally the team and increase the loyalty of employees. So, for example, an event manager can help with drawing up an event plan. He will also control that employees spend the maximum amount of time together, communicating with each other.
If the option with the manager is not for you, think about organizing an excursion program on the spot. For small companies, you can use the online reservation services of excursions.
By the way, if you are going to a hot country in the season, do not forget to leave the time for a relaxed beach holiday.
How much does a corporate trip cost
How much will the organization of employees go abroad or to another city cost? The question is primarily exciting leadership.
The following factors affect the cost:
- The value of the company: how many people will go?
- Direction: will you go to a neighboring city or abroad? In Bulgaria or to Italy?
- Ticket prices: they depend on the class (economy, comfort or business)
- Hotel category: number of stars, additional services.
- Commission of intermediaries (if you contact the tour operator, overpayment can be significant).
The last point can be reduced to zero by registering in the OneTwotrip For Business service. Connection to the service and its use are free.
