The organization of business trips is a difficult task, and even if a separate employee is engaged in this in your company, there is still a great probability of errors due to misunderstanding or simple inattention. Therefore, the best option is to use a special solution for organizing business trips. Today we will consider a number of questions that need to be answered when choosing.
Is the service convenient?
The solution is necessary that it is convenient to use. Firstly, a simple and understandable design, not overloaded with excess tabs and buttons to reduce the likelihood of errors. Secondly, it is important that tickets can be bought in one place (and not only for the plane, but also on the train), and book a hotel room-do not choose niche solutions for each task, it is better that the service close them all.
Are all tickets and hotels available?
Many believe that a separate decision is not necessary for organizing business trips, because you can always contact the Trevel Agency for corporate clients. But the fact is that agencies working in the B2B segment have a range of air tickets and hotels are usually fewer than that of services serving individuals. The fact is that agencies most often cooperate with a limited number of suppliers.
So, choosing where to organize a trip, make sure that the maximum possible number of options are available to you. You can simply manually look for tickets in the desired direction in the usual service, for example, in OneTwotrip, and then compare the results with the options proposed by the agent or solution.
How much does the solution cost? Is there a trial period?
The agencies take the commission, and many services – a subscription fee (and, by the way, commission for tickets too). Study tariffs and price policy, find out how they change (for example, if you connect more users to the service or book more tickets). Ideally, if there is an opportunity to test the functions before the purchase: so you will evaluate whether it covers all your tasks and will not lose money.
Is it possible to scale it?
Perhaps today in your company there are not too many people or business trips are organized relatively rarely. But there is a chance that this will not always be. It is important that the decision to cope not only with current volumes, but also gives the opportunity to effectively plan ten times more trips.
Will it be conveniently viewed in the interface of a hundred business trips? How is the search organized? Is it possible to connect several administrators to the decision or give access to employees? All these points should be taken into account immediately.
How does the support service work?
A quality support service is one of the most important points when it comes to travel. The flights are transferred or canceled, the hotel refuses to populate a group of people or change the number, and even questions may arise (how to pay? Why do I not see my reservation in the system?).
It is important that the operators are available around the clock and through convenient communication channels. If the support service works from 9 to 18 and answers only by phone, most likely, there will be no one to solve an urgent issue.
How is payment?
In small companies, employees often pay for tickets and hotels with their card or card card, and then return the money through the accounting department. In addition to the fact that it is hardly convenient for accountants, it is also unprofitable: in this way it is impossible to return VAT for a ticket. So it is most profitable to pay by bank transfer from a legal entity. Make sure that in the selected decision there is such an option, for example, you can transfer money to a deposit or pay a corporate card.
How to control expenses?
If employees themselves buy tickets or book hotels, it is important that the service gives the opportunity to set limits. Of course, situations when an ordinary manager buys a ticket to a business class at the expense of the company, in real life, they are not found so often, but in practice many employees do not consider the difference of several thousand rubles fundamental for business. However, with a large number of business trips, it can be very significant.
Therefore, check that in the solution you can configure limits at the cost of tickets and hotels (and possibly by the number of stars) in accordance with the travets of your company. It is important that this setting is as flexible as possible, that is, the limit is set for groups of employees or even for each person separately.
How to get closing documents?
Travel planning decisions are also good because they take on a lot of paper work. Make sure that in your chosen service it forms closing documents: all information about the cost of a ticket or armor of the hotel automatically includes in the desired form. It is convenient if you can immediately give access to accountants and lawyers to certain sections of the service.
The optimal solution
Onetwotrip for Business meets all of the listed criteria.
- Simple interface. The search does not differ from the usual services for buying tickets and booking hotels.
- Many options: tickets of more than 800 airlines, 2 million hotels around the world and railway tickets in Russia and Europe.
- There are no commissions or hidden payments. The price shown in the search results is final.
- The service is free.
- The prices for OneTwotrip for Business are lower than when buying the same tickets and booking hotels through services for individuals.
- Payment by a corporate card or from a deposit.
- All closing documents are available in your personal account.
- The support service is working around the clock without weekends and holidays.
