A business trip is a responsible event that it is important to prepare. This will help to avoid various unpleasant situations and more efficiently complete the working task. In our new article-the guide to prepare for a business trip with a convenient check list, which will help employees not to miss key points.
Step #1: Find out who is responsible for organizing a business trip
In some companies, their own trip planning can be fully or partially entrusted to the employee. You need to find out what exactly can be done independently, if any, familiarize yourself with the Trevt Politics or another document with the prescribed rules for the design of the reservations, etc.
Step #2: Book housing and tickets
Often, air or railway tickets bought in advance, turn out to be significantly cheaper than if you book shortly before the trip. Therefore, it is worth solving this issue as soon as possible – this will not only save, but also avoid possible problems with the lack of flights shortly before the business trip.
Step #3: To warn colleagues in the office of the trip and try to complete the maximum affairs
So that the business trip does not bring problems that remain in the office, and whose tasks depend on the departing employee, he should first warn everyone about the trip, and secondly, close as many working tasks as possible. This will not only make life easier for colleagues who remain in the office, but will also help the most sent on returning to the office not to be under the shaft of accumulated tasks.
Step #4: Clarify the list of documents for reporting
Before the start of the trip, you should also separately clarify the list of documents that will need to be brought from the trip for the report. This will help employees of accounting or personnel department correctly “close” the trip and report on it.
Step #5: Collect everything you need on the road
At this step, a separate checklist may be needed by the fact that you need to not forget to take with you on a trip. In it, it should be noted the clothes, including underwear, hygiene supplies, working tools – a laptop, a smartphone, charger. It is also necessary not to forget about the documents. Ideally, everything should be placed in a bag, which can be transported as hand luggage – this will relieve luggage expectations at the airport and facilitate movement around the city before the hotel is settled.
Step #6: Explore the parameters of the trip in advance
In order to avoid various unpleasant moments or additional fees, it is important to know the permitted weight of baggage, the exact time is settled in the hotel, after which the reservation “burns out”.
Step 7: Understand who to contact in case of problems
Various difficulties may arise on a business trip – delay on a flight, departure of departure, refusals to settle or provide housing with the wrong category, etc. It is important to know who to contact in such situations – it can be an employee of the company or the reservation service support service. Onetwotrip for Business support operates 24 hours and 7 days a week-employees on a business trip can only call the +7 (495) 374-91-76 number and solve any of their issues using the operator.
