The organization of a business trip is usually involved at once several employees, and sometimes counterparties. Their communication, organizational moments and the design of business trips are spent a lot of time. Today we will talk about how to speed up these processes.
Use an online reservation system
The traditional way to organize a business trip through the agency trawl is not very fast in itself. Booking of any shortest trip in this case is a difficult process from several stages:
- Stage 1: setting the problem. First, representatives of the customer company must describe the agency where and how many employees will go, give wishes at the cost, etc.
- Stage 2: Collection of information by agency. At this stage, the Agency Treal is connected to the reservation systems available to it and studies options. Then a short list is compiled the most suitable for the customer’s parameters and sent to it.
- Stage 3: choice of option and confirmation of the trip. After the company’s options are chosen by the agency, the most convenient is the choice of the most convenient. Then you need to confirm the availability of tickets and places in hotels and make payment.
The problem is that since this whole process passes offline, it takes a lot of time. The selection of options, approval, billing and their payment can be stretched for hours and days – during this time the most successful options for flights and accommodation may already become inaccessible.
This can be avoided using the online booking systems of business trips. For example, in OneTwotrip for Business you can independently look for avoids, railway tickets and book hotels. An extra link in the form of an agency in this case disappears, which means you save time. You can pay for the selected tickets and hotels in different ways directly in the system – this also makes the process of preparing the trip faster.
Make a switch-policy
Travel Politics is a set of rules and regulations for organizing business trips. This document prescribes all important points regarding business trips: the rules for their approval, the documents necessary for reporting, which tickets and hotels can be book, etc.
The presence of such a document will save, since the company’s employees will clearly understand the limits during reservations. At the same time, Travel-Politics also accelerates the organization’s process. When everyone knows how exactly the trip is agreed, to whom to write applications for a business trip and in what period what reporting documents should be provided after its completion is always a plus.
Optimize the document management
Of course, when organizing and issuing business trips, the most time goes to document management. This means that it should also be optimized and digitized.
When working with different agencies, you will have many different pieces of paper that must be somehow stored in a single place. It is much better to use an online reservation system, because you will see all the documents on all your trips in one place online. Employees involved in design and accounting will not have to look for invoices and checks in the mail and different sites.
