In modern conditions of rigid competition, as well as an unpredictable economic situation as a whole, automation and optimization of business processes become the most important task of business.
The transfer of routine, often performed by hand, operations to specialized systems allows companies to save, reduce the number of errors, perform tasks faster and efficiently. Ultimately, all this is formed in a full competitive advantage.
Today we will talk about how the automation of business processes may look like, what it gives, and consider several practical tools to solve this problem.
What does automation of business processes give
The main idea of all automation projects is to collect as many relevant data as possible, automate certain actions, reduce the likelihood of errors due to refusal of manual labor, and get the opportunity to save.
Automation is not an attempt to replace people with soulless machines, in practice it is on the contrary to give people the opportunity to work more efficiently, faster and focus on interesting creative tasks, bringing more benefits.
Automation of business processes: examples
Funds for automation of business processes can be both simple and difficult to work with simple or larger tasks. One of the simplest tools is Microsoft Excel and its analogue Google Spreadsheet. Such smart tables allow you to conduct quite complex calculations, build forecasts and models – this can be in demand, for example, in the accounting or sales departments.
It is impossible not to say about project management systems. Tools like Trello, Jira, Asana allow optimizing the work of project managers, communication in software development teams.
Formations are another business process that can be effectively optimized using software tools. For example, the Onetwotrip for Business product allows companies to get instant access to the most complete list of offers for booking air and railway tickets, as well as hotels-all this guarantees a lower price than when working with traditional agency travel tames. In addition, automatic generation of closing documents reduces the likelihood of errors associated with manual data input.
How to introduce automation of business processes
The introduction of automation tools is a separate process that avoids possible problems. First of all, it is important to pay attention to the planning stage-it is necessary to highlight business processes that need to automate and optimize, determine the desired result of the implementation of the relevant tools.
After the actual stage of implementation, it is necessary to analyze its results and understand how much they correspond to expectations – and how correct these expectations were formulated. In the future, it is necessary to optimize already automated processes to achieve even greater efficiency.
