Sometimes it happens that a pre -planned business trip should not be canceled, but transferred to another period. In what cases can this be required and how to arrange such a transfer? We understand our new article.
Transfer of business trips: possible reasons
Change the dates of a business trip may be necessary for many reasons. Among them:
- force majeure, like natural disasters;
- The situation in the family of an employee;
- his disease;
- The changed plans of the employer, for example, has shifted the term of the desired project.
Transfer of business trips: how to arrange
In order to transfer a business trip, you will need to prepare several documents at once. First of all, it will be necessary to draw up a service note that indicates the reasons for the transfer.
Based on this document, an order is issued to postpone a business trip to another period. But the list of necessary actions does not end there, because the failed trip must be correctly issued from an accounting point of view.
There may be several options here. The first, when the per diem for the employee was already paid. In this case, they must be returned. If the transfer of a business trip occurs after its beginning, then the per diem can be returned on the basis of calculating the actual stay of the employee on a trip.
If the money has already been completely spent, then the company can do nothing like it – nevertheless, the employee was on the trip not of his own free will, but to solve the tasks of the company – and withdraw the amount based on the actual residence from the salary. And the easiest option is when the employee has not yet received the money, then there is nothing to return to the cashier.
