For most aircraft and railway companies, the sale of tickets online has become commonplace. However, when it comes to documentary confirmation of the cost of travel on a business trip, not everything goes smoothly.
Often the accounting department insists on paper documentation. Here there is a non -binding. Many services offering profitable tickets have long been used in the work of electronic document management (Edo).
Electronic documents have the same legal force
According to the primary accounting document, you can draw up in electronic form. The electronic document must be signed by an electronic signature (EP).
Electronic documents signed using a simple EP or enhanced unskilled EP have the same legal force as a paper version with a pen signature.
To confirm the cost of a ticket, for example, you need to provide:
- Route receipt. It indicates the name of the passenger, flight number, ticket cost, date and time of departure, as well as the route itself.
- Boarding pass. It will be indicated on his spine that the control zone has been passed and the passenger went to the landing zone. The boarding ticket confirms that the employee really took a flight along the appointed route.
The boarding ticket can be printed independently, get it at registration points or use an electronic boarding card.
It must contain the following data:
- Full name of the owner;
- Date and time of departure;
- The end of the landing on the flight;
- Flight number;
- Landing number number;
- Loster room number.
The financial department in letters reports that there is no specific list of documents that would confirm the fact and cost of a trip or flight.
A recent letter of the Ministry of Finance also states that the taxpayer can present any documents for direct or indirect confirmation of the costs of the business trip.
What to do with the loss of a landing coupon
The electronic version of the boarding coupon, as well as the paper, can be lost. For example, a smartphone can steal or the owner will lose it. In this case, to confirm the cost of travel, you will have to contact the airline and request a copy of the landing coupon. The procedure is described on air carrier sites.
There is another option. Ask for an electronic certificate with the EDS. As mentioned above, such a certificate will be equivalent to a paper version with a signature. And can also act indirect evidence of expenses in the loss of a landing coupon.
If there is no certificate
Recall once again: the letter of the Ministry of Finance says that any documents are suitable. And that means documents from EDO too. In OneTwotrip, for example, all confirming documents are displayed in your EDO system. Work through Edo allows you to significantly simplify the document management and avoid unnecessary expenses.
