Upon returning from a business trip, an employee must provide an advance report within 3 days. It needs to indicate expenses and confirming documents.
To reimburse funds for the flight, the employee will also need to collect several official documents confirming the fact of the flight. This item is important to observe. Otherwise, the accounting department may refuse to compensate the expenses on a business trip.
Reporting documents for the flight
Route receipt
There are fewer airlines on paper forms. Much more convenient with electronic tickets. To confirm the availability of a ticket in the database, the passenger is issued a route receipt. It indicates the name of the passenger, flight number, ticket cost, date and time of departure, as well as the route itself.
The presence of a route receipt when registering on a flight is not required. Since the airline already owns data on the passenger, it is enough to have a passport.
This receipt is a strict reporting document, so it is important not to lose it and provide the department with accounting after arrival.
If the ticket is purchased in a plane, the route receipt is issued in the hands. If online – in the indicated email.
Boarding pass
At the registration rack at the airport, the passenger is given a landing salon. It will indicate that the control area has been passed and the passenger went to the landing zone.
This document confirms that the employee really took a flight along the appointed route. It must also be submitted to the accounting department in order to receive reimbursement of the cost of the trip.
It is very important to maintain the coupon. Its loss can greatly complicate life. The employee will have to contact the airline himself. There are companies that refuse to issue a copy of the coupon. In other companies, this service can be paid. In any case, a lot of time will be lost in anticipation of the response of the air carrier.
Cashier’s check
It would seem that there is a route receipt, a landing ticket – too. But often this accounting department is not enough. A cash receipt is needed. For what? As an additional insurance in case of a fake route receipt.
Therefore, save the check that confirms the purchase of a ticket. If the ticket was purchased in a plane with a bank card, the employee will receive a slip. If the purchase has occurred online from a bank card, the employee will have to receive a discharge on cash. It can be obtained at an ATM or in the office of the bank.
