Even during the Pandemia of Coronavirus and Mass remote work, business trips remain an effective tool for supporting and developing business. Today’s restrictions complicate business trips, but those that are still carried out help to solve truly important problems.
So, what costs need to be prepared when planning a business trip? In today’s article we will talk about what should be included in the trip budget.
The most important thing: the average earnings of an employee
During the business trip, the employee must maintain his salary by law. When calculating payments for a business trip, the so -called average earnings are taken into account. It is calculated by the formula:
Average daily earnings = all suitable payments for the estimated period / number of days worked for the estimated period
It turns out that first you need to understand how many days a business trip will last. Important: at this time, those hours/days are also included that the employee got to the place of office and vice versa.
Daily
In addition to the salary itself, the employer is obliged to compensate for the costs that arise on the trip and would not have arisen when the employee continued to fulfill his tasks in the city of his residence.
There is an interesting point here – according to the current rules, there are daily limits, not taxable for personal income tax. For business trips within Russia – this is 700 rubles a day, and when traveling abroad – 2500 rubles per day. It is important to understand that in general the company can establish any per diem, but if limits are exceeded, this amount will be taxed.
Mandatory reimbursement of expenses
In addition to per diem, there are a number of other expenses that the company is obliged to reimburse the employee. These include expenses for road and accommodation – if the employee himself paid for accommodation and tickets, retained the documents confirming facts, the company must compensate for such expenses.
At the same time, it is much easier to use specialized reservation systems for the organization of business trips, such as OTT for Business. With the help of our system, companies can allocate a budget and set limits to buy tickets and booking hotels. Access to thousands of accommodation and trips allows you to save, and closing documents can be immediately formed online.
Optional compensation
The business trip is always associated with many additional costs. For example, traveling outside the home region entails additional costs of communication in roaming. According to the law, the employer is not obliged to reimburse such expenses, but at the request of the management of the company, such optional compensation can also be carried out.
Conclusion
As you can see, there are only a few main articles when organizing business trips. It is not so difficult to deal with them, there are quite understandable procedures for the employee’s remuneration and reimbursement of the expenses incurred by him. At the same time, it is worth remembering that specialized reservation systems help to save money when organizing business trips.
